Los Angeles / Orange County Libraries

Test Kit Policy Downtown Los Angeles



                The Los Angeles campus library maintains an extensive range of services and materials, including housing and distributing psychological assessment materials in support of The Chicago School of Professional Psychology’s academic programs.  Professional guidelines set forth by APA and assessment publishers limit the use of and access to materials to qualified individuals.  To ensure compliance with these provisions, all patrons must familiarize themselves with the Test Kit Policy.


                The primary objective of the library regarding testing materials is to serve the teaching and research needs of TCSPP faculty and students.  The library also wishes to streamline its policies regarding access and circulation to provide consistent service for the Los Angeles campus community.


                All testing materials are processed and cataloged by the library staff which will then make them searchable on the library’s catalog.  More information on psychological assessments can be found in the Mental Measurements Yearbook and Tests in Print, available via the EBSCO database.  Additional guidelines on locating tests are available through the American Psychological Association.

Borrowing Eligibility and Guidelines



                Borrowing privileges are limited to program faculty, staff and students.  Alumnae and guests are granted limited access to materials on location only.  Forms for testing administration are distributed with testing materials upon check out.  It is the responsibility of the patron to know and articulate the need of materials to library staff.  All students must be in good standing with the library in order to check out materials.  Students with outstanding fines or overdue materials will be denied circulation privileges until those issues are cleared.

Suspension of Borrowing Privileges

                Borrowing privileges may be suspended when a patron fails to comply with policies set forth by the library.  The library will make all reasonable efforts to give advance warning to the patron of suspension.  Borrowing privileges may be suspended for any of the reasons noted below.  Additionally, a recommendation will be made to the Department Chair that the student be placed on an Academic Development Plan (ADP).

  • Excessive overdue items or fines exceeding $50.
  • Failure to return an item that has been recalled or placed on reserve
  • Faculty, Adjunct faculty and staff who have been terminated from employment by the Chicago School of Professional Psychology
  • Failure to be a student in good standing (according to the Office of Academic Records)


Privileges may be reinstated upon correction of above conditions

Short-Term Loans



All test kit materials are available for short-term use for a 3 day check out with the possibility of an additional 3 day renewal period granted on library staff discretion. (Library staff determines renewal eligibility based on number of available testing materials and demand of other patrons).  Borrowers assume responsibility for all materials checked out, and are liable to remit payment for damaged and missing items, as appropriate.  Faculty can authorize proxy patrons to checkout materials for short-term use on their behalf.  Only authorized proxy patrons will be able to checkout materials.

The following tables summarize borrowing privileges, conditions and fines:

Test Kits

Patron Group Loan Period Item Limit Overdue Fines Grace Period Renewals
Student 3 days 3 test kits   1 day 1 renewal unless the item is overdue, and based on the library staff’s discretion
Faculty and Proxy Patrons 3 days 3 test kits No fines No fines 1 renewal, based on library staff’s discretion
Alumnae/Guests 3 hours on-site 1 item n/a n/a n/a


Test Kit Scoring Templates

Patron Group Loan Period Item Limit
Student 3 hours Library Use Only 1 set
Faculty and Proxy Patrons 3 hours Library Use Only 1 set
Alumnae/Guests 3 hours Library Use Only 1 set


Test Kit and Protocol Purchasing

It is the responsibility of department liaisons to arrange the purchase of assessment materials needed for class curriculum with library staff.

General Policies

  1. It is the patron’s responsibility to comply with dates for checked out materials.  Courtesy notices are issued in good faith by the library but do not resolve the patron of responsibility for items checked out.
  2. Only complete test kits will be checked out, not individual components where applicable.
  3. All patrons assume full financial responsibility for the materials checked out
  4. In the event of damage or loss, patrons are liable to replace lost or damaged materials.  The replacement cost is based on the most current test kit price as determined by the publisher.  For materials no longer in print, patron is responsible for the original purchase price.  In instances where individual components could not be purchased, the patron is responsible for the purchase price of the entire test kit.
  5. Transfer of materials to unauthorized patrons is not permitted.
  6. Patrons are advised not to leave materials unattended in any circumstance and keep them secure at all times.
  7. The library staff is not authorized to assist patrons with test administration and assessment techniques.


Ethical Guidelines

  1. Patrons are expected to adhere to ethical guidelines set forth by the APA in Ethical Principles of Psychologists and Code of Conduct while handling assessment materials.
  2. Patrons must ensure that assessment procedures are administered appropriately and the results are interpreted accurately.
  3. Patrons must not compromise the effective use of assessment methods and techniques, nor render them open to misuse by publishing or disclosing results to unauthorized and/or unqualified parties.
  4. Failure to comply with these guidelines may result in a recommendation for the student to be placed on ADP.


Copyright Restrictions

  1. Patrons are expected to observe copyright laws when administering assessment batteries and handling all materials maintained by the Library.
  2. Test publishers prohibit protocol photocopying and administration outside the domain in which a TCS qualified professional oversees the administration.
  3. For information about copyright for content found on the APA website, please consult Copyright Permissions FAQs.
  4. Violation of copyright may result in the recommendation for the student to be place on an ADP.


Test Kits for Class Use

  1. Instructors are responsible for consulting with the Library upon the need for assessment tools used in the classroom or for assignments in which an entire class or large group of students will be using designated assessments.  Instructors must consult the library to inquire after protocols and assessments to be reserved for their use with no less than 48 hours’ notice.
  2. Instructors or their TAs will be responsible for reproducing and distributing any protocols for their class to use as practice or for assignments.  If the instructor does not make accommodations, the library staff has the right to refuse assess to students outside of practicum.
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New Journals in PsycInfo

APA has added 6 new journals  to the PsycInfo database.  They are all available in full-text.  Of particular interest are these three:

Sport, Exercise, and Performance Psychology Sport, Exercise, and Performance Psychology

Sport, Exercise, and Performance Psychology publishes papers in all areas of sport, exercise, and performance psychology for applied scientists and practitioners.

Couple and Family Psychology: Research and Practice Couple and Family Psychology: Research and Practice

Couple and Family Psychology: Research and Practice is a scholarly journal publishing peer-reviewed papers representing the science and practice of family psychology.

Psychology of Popular Media Culture Psychology of Popular Media Culture

Psychology of Popular Media Culture is a scholarly journal dedicated to publishing empirical research and papers on how popular culture and general media influence individual, group, and system behavior.

To see the issue content, go to EBSCO in Search our Databases,  (PsycInfo is the default database),  type in the name of the journal in the search box and in the "Select a Field (optional)" box highlight "SO Publication name."  August was the first issue of the "Couple and Family Psychology" journal.  For a description of all 6 journals, click here


How to Decorate Your Office

New research suggests that the softness, personalization, and order of a therapist's office might affect the client's perception of the expertness, trustworthiness, and social attractiveness of the therapist.   242 college students were shown 30 digital color photographs of actual psychotherapist offices in Manhattan.  The photos showed the therapist's chair and the rest of the office as viewed from where the client would sit.   If an office had more personal touches such as diplomas, pillows or pictures, or if it was orderly, participants expected that they would receive better care from the therapist in that office.  A "softer" feel - cushioned chairs, carpeting, table lamps, plants and throw rugs - also gave participants a higher opinion of the therapist occupying that office.

A second study found that participants thought that therapists with orderly, personalized and softer offices would be bolder and more qualified and that friendlier therapists had "softer" offices. 

Nasar, J. L. and Devlin, A.S. (2011).  Impressions of psychotherapists' offices.  Journal of Counseling Psychology, May 23, 2011.  doi: 10.1037/a0023887; 10.1037/a0023887.supp (Supplemental) 

Click here for the research article in the PsycArticles database.

Click here for the Medical News Today article describing the study.


A Service That Lets Patients Track Their Moods

Mood 24/7 is a free service developed by a psychiatrist at Johns Hopkins.    It allows patients to more accurately keep track of their moods between sessions when they might otherwise forget.  The service sends a daily text message and asks the patient to rate how they feel on a scale of 1-10.  The service creates a chart which can be accessed by the patient or anyone else to whom they give permission.  Mood 24/7 is available for free to anyone whether they're currently in therapy or not.


New DSM-5 Organizational Structure Announced

The American Psychiatric Association today announced the new proposed organizational structure for DSM-5, due out in 2013.  You can view the new structure here.   The new structure takes into account science's new understandings about how conditions relate to each other and reflects the new information we have learned about the brain, genetics and behavior since the publication of DSM-IV.  As an example, OCD which was previously considered an anxiety-driven disorder, now has its own grouping to reflect the new knowledge about the distinct neurocircuits involved in the disorder.  The chapters are arranged in a developmental lifespan fashion, starting with disorders which are usually diagnosed in infancy and early childhood and continuing on through disorders more commonly diagnosed in adulthood. Within each diagnostic category, the individual disorders are similarly arranged so that those disorders which are typically diagnosed in childhood are listed first.

You can comment on the new structure by registering on the DSM-5 homepage.

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Using Fonts to Help You Study!

Just in time for the end of the term come tips from researchers on how to more effectively study.  Not surprisingly, the more effort you put into it the more you retain.  But the problem is that the brain doesn't always cooperate.  Sometimes studying something twice feels like a waste of time so you don't do it.  But, actually, that second time helps you retain more information.  Your brain also tends to forget if you used aids or prior answers to study.  This can cause you to get overconfident and feel like you've mastered the material rather than recognizing that you were helped by outside information.  Finally, a recent study has shown that you retain more information when it is printed in an unusual font.   The researchers believe that the unusual font makes you focus more on what you're reading.   So try putting all your notes in a different kind of font and see if it helps.   Unfortunately, there's no magic pill.  The more time and attention you direct at your studies, the better you'll do.

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Helping Children Cope with Earthquakes and Tsuanamis

For children worried about earthquakes and tsunamis get resources to help them from The National Child Traumatic Stress Network NCTSN . Click on "earthquakes" and "tsunamis" in the "What's New" box on the NCTSN home page. The site, jointly sponsored by UCLA and Duke University, provides a vast array of resources for helping children cope with traumatic stress from many causes.


Animal assistants in therapy


An article in the New York Times discusses research on having animals assist in psychotherapy.  The article discusses examples where children have opened up in the presence of an animal.  Studies have shown that having pets can improve people's health and well-being but animals can also serve a function in the therapy relationship.


New Research into Self-Compassion

Researchers are looking into a new area of psychological research - self-compassion.  A New York Times article states that "The research suggests that giving ourselves a break and accepting our imperfections may be the first step toward better health. People who score high on tests of self-compassion have less depression and anxiety, and tend to be happier and more optimistic. Preliminary data suggest that self-compassion can even influence how much we eat and may help some people lose weight." 

Dr. Kristin Neff, an associate professor of human development at the University of Texas, Austin, believes that our society has taught us to be hard on ourselves.  Her research has shown that many people fear that if they aren't hard on themselves they'll become self-indulgent.  Researchers believe that the key to successful diets may be self-compassion rather than self-discipline and deprivation.


Diagnosing Eating Disorders with a Drawing Test

A new study appearing in the journal The Arts in Psychotherapy  finds that women suffering or prone to developing eating disorders, such as anorexia and bulimia, can be diagnosed with a simple and non-intrusive self-figure drawing assessment.  Researchers were able to differentiate between the self-portraits of women with eating disorders and those without on four aspects:

The neck: women suffering from anorexia or bulimia tended to draw a larger neck, a disconnected neck or no neck at all;

The mouth: this feature was more emphasized in drawings by women suffering from anorexia or bulimia;

The thighs: women with eating disorders drew wider thighs than the other groups in the study;

The feet: women with eating disorders tended to draw pictures without feet or with disconnected feet.

The study also revealed that woman with anorexia tended to omit breasts from their drawings, drew less defined body lines and smaller figures relative to the page size.

Women with eating disorders often hide it from their therapists.  This may be a non-intrusive and non-verbal tool to diagnose the problem.

Read about the study here.

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